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With operators who are skilled and experienced in incident handling, CallCare is there for your customers when they need it most. We analyse calls to assess severity, troubleshoot to find a quick solution, or if this is not possible, handover all the necessary information to your on-call personnel.
Our incident call handling service delves much deeper than basic call services. At CallCare, we have plenty of skilled operators who hold specific training in incident call handling. This means there are always people available to take your customer calls, provide support and guidance, and identify quick solutions to urgent problems.
When a call comes in, it is quickly routed to an experienced operator who will follow a bespoke framework that has been specifically created for your individual incident handling line. They will triage the call, assessing its severity, troubleshoot any issues to identify a quick solution and extract all the necessary pieces of information to pass over.
Should the reported incident require emergency call-out from your local, on-call personnel, we reach out to them directly, providing a full handover of information to ensure the highest standard of service is maintained with no input from you required.
Incidents will not follow a strict 9-5 schedule. Meaning if they occur out of hours, your customers are left with no support or resolution. In today’s world, you can’t afford to leave them without your dedicated support. At CallCare, we provide a 24/7 call service that assists your customers all day, every day. No matter when an incident occurs, we are here to help them.
Able to answer every call with minimal hold or wait times, we ensure issues are resolved as soon as possible. Instead of juggling incident handling alongside other tasks and jobs, our experts can focus exclusively on providing the necessary support to your customers. We enforce a triage system to guarantee the most severe incidents are prioritised and quickly resolved.
How a business performs when things go wrong goes a long way in building its reputation and encouraging customer satisfaction, retention, and acquisition. By outsourcing to CallCare and providing a seamless, efficient, and high-quality incident handling service, you can stand out in your industry and encourage new customers to come on board.
When it comes to incident handling, we understand you have a certain duty of care you are looking to maintain. The CallCare team works alongside your own to ensure this duty is met, you uphold any service-level agreements, and are consistently meeting all KPIs.
Our staff will always deal with an incident call professionally and thoroughly, able to either rectify the issue themselves over the phone or source the necessary information and support to ensure a resolution is found promptly.
Whether you want us to cover the lines while you are out of the office or handle the lines exclusively to allow your team to focus their efforts elsewhere, we are committed to finding the best solution for you.
Following the initial call, our staff can continue to handle all follow-up calls, providing updates to your customers, such as the estimated time of arrival of the on-call support. From the start to the very end of incident calls, we go above and beyond for your customers, treating them with the compassion, patience, and kindness we would if they were our own.
If a call does not require an emergency call-out, we provide your team with a full email report that outlines all the important information from the call. This ensures nothing is ever overlooked but affords your team the freedom to act on non-emergent problems inside of your normal office hours.
★ Are you FCA regulated?
Yes, we’re one of the few telephone answering outsourcing providers in the UK to be regulated by the Financial Conduct Authority (FCA).
★ Do I need special software or equipment to outsource my telephone answering?
No, it’s easy to get started straight away. We can provide you with a new telephone number and take your calls directly, or give you a unique code to divert calls to us during specific trading periods.
★ How will you keep my business data safe?
We take all necessary precautions to keep your data safe. We’re ICO regulated and GDPR compliant, conforming with the Data Protection Act of 1998. That means we’ll only use your information for the purposes you specify, and you’ll always remain in control of your data.
★ Can you provide an out-of-hours call answering service?
Yes, we can take calls for you at our UK call centres 24 hours a day, including bank holidays and weekends, and at no extra cost!
Download our corporate brochure to discover more about our service offering.
DownloadGive your customers round-the-clock, dedicated support with our high quality outsourced help desk services. We are available to work alongside your in-house teams to handle high call volumes or provide extra call handlers outside of office hours. Use our outsourced support desk service to provide top-notch customer service to your clients.
Learn moreWhen disaster strikes, maintaining efficient communication is essential to minimising disruption and keeping your customers supported. The financial and reputational damage from power shortages or unexpected downtime can be severe. At CallCare, we provide a seamless transition to our call centres as part of our business continuity and disaster recovery service, giving you vital support should the need ever arise.
Learn moreWhenever your customers have an emergency, you need quick and efficient incident management solutions. Our operators triage your customer calls to ensure priority is given to the most pressing situations. And we can pass over all relevant information to your on-call emergency engineers to have issues resolved as soon as possible.
Learn moreIn today’s digital environment, IT systems are relied on more than ever. But running an in-house IT department can come at a significant cost. Our IT service desk outsourcing solution is designed to tackle this problem, making it easier and cheaper to stay on top of your tech. In turn, this frees up more of your time and money for other business essentials. Put simply, we take care of your IT so that you can take care of your company.
Learn moreIt is your business’s responsibility to support your staff, especially if they work alone in high-risk situations. Our lone worker protection services maintain regular check-ins with your remote-working staff to guarantee their safety, offer support where necessary, and maintain full compliance with rules and regulations.
Learn moreAt CallCare, we understand that every business is different. Which is why we adopt a flexible, partnership approach. We take the time to fully understand your business, working together to identify efficient solutions to your unique problems. If you still aren’t sure what your business requires, start here.
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